Spots Combine Seats and Equipment
For any session — a group class or an appointment service — the bookable number of spots is the smaller of two limits: the seat limit (class size) and the equipment limit. If a session seats 12 but only eight required units are free at that time, only eight spots can be booked.
When a class or appointment has no required equipment, equipment never limits it and spots equal the seats. Optional equipment is offered as an add-on and never reduces spots.
Included and Optional Equipment
On the class or appointment details, customers can open an Equipment "More Info" list that separates:
- Included — required equipment that comes with the booking and sets how many spots the session can sell.
- Optional — extra equipment a customer can add, such as a rental racket or mat. It is listed for information and never blocks the booking.
Customers only see equipment that is linked to that class or appointment. Private unit names, maintenance notes, and inventory status are never shown.
Choosing a Unit, Surcharges, and Full Equipment
How a unit is presented depends on the item's display mode: Hidden shows nothing, Visible shows the auto-assigned unit name after booking, and Selectable lets the customer pick a specific numbered unit (for example a court or reformer) during checkout. Any equipment price appears as a surcharge such as +$10.
While a customer is checking out, a short hold reserves their equipment, so a session can briefly show fewer spots — or the message that the required equipment is fully booked at that time — until the hold clears. Admins can still force a booking on a full session; customers cannot.
Changing Equipment After Booking
Where the customer picked the unit themselves, that choice stays editable after the booking is confirmed. Reopening the reservation shows the same Equipment row, and selecting a different available unit updates the existing booking immediately.
The swap is checked against live availability. If someone else has taken that unit in the meantime the change is refused, the customer is told the selected equipment is no longer available, and the original unit is kept.
Auto-assigned equipment (Hidden or Visible display) is not editable by the customer — there is nothing to choose. Each date of a repeat booking carries its own equipment selection, so changing one date never moves the others.
Adding a Paid Optional Extra Later
Optional equipment can also be added after the booking has been confirmed, and what happens next depends on whether it costs anything.
- Free equipment is attached to the confirmed booking straight away, as before.
- Paid equipment is held for the customer and placed in their cart to be paid for. The customer is told the item was added to their cart, and the equipment is only theirs once the cart is paid — the hold expires like any other cart item.
If the customer picks both kinds at once, each is handled its own way in the same step. Units the booking already holds are left alone, so re-confirming an existing selection never charges again.
