How do I automatically release next month's classes on a specific date?

What is monthly class release?

Monthly class release is a scheduling feature that automatically makes next month's classes available for booking on a specific date and time you choose. Instead of classes gradually appearing as you approach each date, all of next month's classes become bookable at once.

Benefits of monthly release:

• Fair access: All customers have an equal chance to book popular classes
• Build excitement: Creates anticipation around the monthly release
• Predictable schedule: Customers know exactly when to check for new classes
• Reduced admin work: Set it once and the system handles it automatically

Example: Release next month's classes at 9:00 PM on the 25th of each month. On January 25 at 9 PM, all February classes become available for booking.

How do I set up monthly class release?

Follow these steps to configure monthly class release:

1. Go to Settings in the admin menu
2. Click on Calendar settings
3. Find the Weeks in Future - Customers setting
4. Select the Monthly Release option
5. Choose the Day of Month (e.g., 25th)
6. Set the Time for the release (e.g., 9:00 PM)
7. Click Save to apply your settings

What's the difference between weekly and monthly release?

You can choose how far in advance customers can see and book classes:

Weeks in Future (Rolling):

• Classes become visible a set number of weeks ahead
• New classes appear continuously as time passes
• Example: "3 weeks" means customers always see the next 3 weeks of classes

Monthly Release (Fixed Date):

• All of next month's classes release at once
• Happens on the same date/time each month
• Creates a "drop" moment where new classes become available

Choose monthly release if:

• You have high-demand classes that fill up quickly
• You want to create excitement around new class availability
• Your customers prefer knowing exactly when to book

What date and time should I choose?

Consider these factors when choosing your release date and time:

Choosing the day:

• 25th-28th: Popular choices - gives customers a few days before the month starts
• 1st of the month: Simple to remember, but may feel rushed
• Last day of month: Gives maximum advance notice

Choosing the time:

• Evening (7-9 PM): Most customers are free to book
• Morning (9 AM): Good for business hours
• Avoid midnight: May cause confusion about which day

Tip: Survey your customers or check when they're most active on your booking system to find the best time.

How do I notify customers about the release?

Help your customers prepare for the monthly release:

• Post on social media: Remind followers when new classes will be available
• Send an email: Use the messaging feature to notify customers a day before
• Add to your website: Display the release schedule prominently
• In-studio signage: Post reminders at your location

Example message: "Next month's classes open for booking on [date] at [time]! Mark your calendars and be ready to secure your spot in popular classes."

Consistent communication helps customers plan and reduces inquiries about class availability.

Can I change or disable monthly release?

Yes, you can modify your release settings at any time:

To change the date/time:

1. Go to Settings → Calendar
2. Click on Weeks in Future - Customers
3. Update the day and/or time
4. Click Save

To switch back to rolling weeks:

1. Go to the same settings
2. Select a number of weeks instead of monthly release
3. Click Save

Note: Changes take effect immediately. If you're close to a release date, consider timing your change carefully to avoid confusion.